BRANCH POST OFFICES & FUNCTIONS
Treat the public with
courtesy and meet their convenience in every way consistent with the rules
of the Post Office.
Paste
neatly on the notice board all departmental notices of interest to the public.
Remove all obsolete notices.
Keep a sufficient stock of postage stamps, postcards and embossed envelopes for
sale to the public.
Keep in his own possession the keys of
the office letter box and other boxes in the office.
Lock up stamps and seals when not in use.
Count all money received and lock it up once in
secure place.
Examine every bag received, weigh the cash bags and compare their weight with
the entry on the B.O slip, keep the bags in his custody until they are disposed
of. Personally open the bags intended to be opened in the office.
Keep the bags prepared for dispatch in his custody till the time fixed for dispatch.
Fasten and seal every bag dispatched. Weigh the cash bags and record their
weight in the B.O Daily Account. Put a small piece of paper under the knot of
the cord with which a bag is tied, so as to obtain a good impression of the
seal and avoid damaging the bag.
Personally exchange mails with the carriers.
Turn bag inside out and examine them to see that none of the contents remain in
them.
Report by first mail the short receipt or excess receipt of any bag, articles
or documents or the occurrence of any other serious irregularity.
Take particular care to obliterate postage stamps to stamp articles clearly and
to properly tax articles with postage due.
Examine the signatures of the persons franking “O.I.G.S” covers posted in the
office and satisfy himself that they are genuine.
Return acknowledgements for registered and parcel mail articles punctually.
Write up all his books etc., neatly, clearly and carefully. If a mistake is
made, score it out and write the correct entry above it in red ink and then
attest the correction with his initials.
Verify cash balance by counting the cash and postage stamps in the office every
evening and also see that the balances due from the postman, village postman or
the extra departmental delivery agent and on articles in deposit are correct.
Look strictly after the work of the postman or village postman or extra
departmental delivery agent and make every effort to deliver articles to the
addressees.
On receipt of Savings Certificates, promptly send intimation in the prescribed
form to the purchaser and take over the preliminary receipt held by him before
the certificates are delivered to him.
